Scoocs for Moderators

When you enter an iChair video room, you might find that the room is not always in English. The language of the room is set by your browser’s language. If you want to change this, please follow the steps below:

1. Find the three vertical dots on your top right corner and select the second option with settings wheel that says “open configurations”.
2. Click on the list of languages and select your language.
3. Click the blue “Save” button to set your selected language. Refresh the room to apply the new room configurations.

To upload a (PDF) presentation to an iChair video room, please follow the steps below.

1. Hit the (+) button on the bottom left and click on “take presenter”.
2. Click on “upload presentation” and upload your PDF.
3. The presentation starts automatically. If you have more than one presentation, select the presentation that should be shown.

Please be mindful that the number of presentations and the length of each presentation will influence the load of the server and thus the quality and stability of the video call in the iChair video room.

To create the breakout rooms function you need to use an external iChair room, instead of an embedded iChair room.

1. Click on the wheel above the users list and select “create breakout rooms”.
2. Define how many rooms you wish to create and for how long. You can also manually drag and drop users into a room or randomly assign users to a room.
3. If you want to allow users to share their screen, upload a presentation, or use the whiteboard within the breakout rooms, you should click on their names and make them a moderator before sending them into the breakout rooms.

To use the polling function you need to have a (PDF) presentation uploaded where the question and the response options are listed.

1. Hit the (+) button on the bottom left and click on “take presenter”.
2. Click on “upload presentation” and upload the PDF. The presentation starts automatically. If you have more than one presentation, select the presentation that should be shown.
3. When you get to the slide(s) of the polling, click on “quick poll” to use a template type of polling options or hit the (+) and click on “start a poll” to create your own options.
4. When everyone has answered (or time is up), click on “publish results” to share these on your slide(s).

Please be mindful that the number of presentations and the length of each presentation will influence the load of the server and thus the quality and stability of the video call in the iChair video room.

To use the whiteboard function you need to have a (PDF) presentation uploaded where the users should collaboratively work.

1. Hit the (+) button on the bottom left and click on “take presenter”.
2. Click on “upload presentation” and upload the PDF. The presentation starts automatically. If you have more than one presentation, select the presentation that should be shown.
3. On the right, you should see a vertical menu. Click on the last icon to activate the multi-user function and allow everyone to write and draw on your whiteboard.

Please be mindful that the number of presentations and the length of each presentation will influence the load of the server and thus the quality and stability of the video call in the iChair video room.

To share and watch a video in an iChair video room, please make sure the video is on YouTube listed as “Public” or “Unlisted” and follow the steps below.

1. Hit the (+) button on the bottom left and click on “take presenter”.
2. Click on “share external video” and paste your video’s URL.
3. Click on “share video”.

To allow a user to share their screen in an iChair room, please follow the steps below.

1. On the left, find the name of the user to whom you wish to give presenter rights.
2. Click on the user’s name and select the option “Make Presenter”.

When you start recording an iChair video room you can click on the same button to pause it and to restart it. To stop a recording, simply exit the room and the recording will be automatically stored in our cloud server.

We will handover the video room recordings’ URLs within 24h.

To manage all users that are in an iChair room, find the settings wheel above the list of all users in the iChair video room, on the left. From there you can:

• Clear all users’ status
• Mute everyone / Mute everyone except presenter
• Save the names of all the users in the room

When you enter an iChair video room, you might find that the room is not always in English. The language of the room is set by your browser’s language. If you want to change this, please follow the steps below:

1. Find the three vertical dots on your top right corner and select the second option with settings wheel that says “open configurations”.
2. Click on the list of languages and select your language.
3. Click the blue “Save” button to set your selected language. Refresh the room to apply the new room configurations.

To upload a (PDF) presentation to an iChair video room, please follow the steps below.

1. Hit the (+) button on the bottom left and click on “take presenter”.
2. Click on “upload presentation” and upload your PDF.
3. The presentation starts automatically. If you have more than one presentation, select the presentation that should be shown.

Please be mindful that the number of presentations and the length of each presentation will influence the load of the server and thus the quality and stability of the video call in the iChair video room.

To create the breakout rooms function you need to use an external iChair room, instead of an embedded iChair room.

1. Click on the wheel above the users list and select “create breakout rooms”.
2. Define how many rooms you wish to create and for how long. You can also manually drag and drop users into a room or randomly assign users to a room.
3. If you want to allow users to share their screen, upload a presentation, or use the whiteboard within the breakout rooms, you should click on their names and make them a moderator before sending them into the breakout rooms.

To use the polling function you need to have a (PDF) presentation uploaded where the question and the response options are listed.

1. Hit the (+) button on the bottom left and click on “take presenter”.
2. Click on “upload presentation” and upload the PDF. The presentation starts automatically. If you have more than one presentation, select the presentation that should be shown.
3. When you get to the slide(s) of the polling, click on “quick poll” to use a template type of polling options or hit the (+) and click on “start a poll” to create your own options.
4. When everyone has answered (or time is up), click on “publish results” to share these on your slide(s).

Please be mindful that the number of presentations and the length of each presentation will influence the load of the server and thus the quality and stability of the video call in the iChair video room.

To use the whiteboard function you need to have a (PDF) presentation uploaded where the users should collaboratively work.

1. Hit the (+) button on the bottom left and click on “take presenter”.
2. Click on “upload presentation” and upload the PDF. The presentation starts automatically. If you have more than one presentation, select the presentation that should be shown.
3. On the right, you should see a vertical menu. Click on the last icon to activate the multi-user function and allow everyone to write and draw on your whiteboard.

Please be mindful that the number of presentations and the length of each presentation will influence the load of the server and thus the quality and stability of the video call in the iChair video room.

To share and watch a video in an iChair video room, please make sure the video is on YouTube listed as “Public” or “Unlisted” and follow the steps below.

1. Hit the (+) button on the bottom left and click on “take presenter”.
2. Click on “share external video” and paste your video’s URL.
3. Click on “share video”.

To allow a user to share their screen in an iChair room, please follow the steps below.

1. On the left, find the name of the user to whom you wish to give presenter rights.
2. Click on the user’s name and select the option “Make Presenter”.

When you start recording an iChair video room you can click on the same button to pause it and to restart it. To stop a recording, simply exit the room and the recording will be automatically stored in our cloud server.

We will handover the video room recordings’ URLs within 24h.

To manage all users that are in an iChair room, find the settings wheel above the list of all users in the iChair video room, on the left. From there you can:

• Clear all users’ status
• Mute everyone / Mute everyone except presenter
• Save the names of all the users in the room